IWMW 2013, the annual Institutional Web Management Workshop, will take place at the University of Bath on 26-28 June 2013. As that’s less than 2 weeks away I thought it would be timely to give an update on the planning for the event. Note if you are unfamiliar with the event you can view the IWMW 2013 programme or read the posts about the event and the video summary of the event.
Additional pricing plans: Since we have been told that, in a number of institutions, staff development budgets have been reduced significantly we have introduced a day rate for attendance at the event. Although the cost of £350 for the three day event (which includes 3 nights’ accommodation) is very reasonable, the £100 daily rate may be of interest for those on small staff development budgets or who have other commitment s and can’t attend for the full 3 days. This new daily rate has been added to the IWMW 2013 booking form.
New sessions added since bookings launched: Since the booking form was launched a number of additional workshop sessions have been added, including Connections, Connecting, Connected, Opening Up University Space Online Using Google Street View, Interactive Maps & Dynamic Web Design and Are We Too Easily Distracted by Shiny Objects?. Since people who booked early will not have been aware of these sessions we will notify participants of these sessions, in case they wish to modify the parallel sessions they have signed up for.
Event information provided on a range of online services: The IWMW 2013 programme is now available on Lanyrd (which also has a mobile interface) and on the Bizzabo app (as described in a recent post). Although such duplication may cause some confusion, it also provides an opportunity to make comparisons between use of a mobile Web site and a mobile app for use of events. Such comparisons may be useful for institutional Web managers who are making plans for the provision of event information for mobile devices.
Logistics for social programme being finalised: The plans for the event dinner in the Claverton Rooms on Wednesday 26 June and the Wine Reception at the Roman Baths on Thursday 26 June are being finalised, which includes details of the buses which people can take to get to the centre of town from the University. In addition to these two organised events we are still exploring options for people who may arrive on the Tuesday as well as suggested restaurants and pubs which people may wish to visit after the reception at the Roman Baths. A Google Map of pubs and restaurants is being developed which currently lists pubs I would recommend; however I will add details of wine bars for those who may have different tastes
Travel information being finalised: A travel page is being finalised which will provide information for people arriving by plane, train or car. Note for people who attended IWMW 2006 or IWMW 2000, which were also held at the University of Bath, there is now a direct bus service from Bristol airport as well as two bus services (the 18 and the U18) from Bath bus station to the University.
Information about technical infrastructure being finalised: A page on technologies provides information on connecting to the WiFi network and the applications which may be of use at the event (e.g. details of the event’s Twitter hashtag). We recently found that some Eduroam users had difficulties in connecting to Eduroam at Bath University, so we’ll be encouraging them to test their settings in advance and try to connect as soon as they arrive on campus.
Information sent out to speakers and workshop facilitators: We’ve sent out information to the plenary speakers and workshop facilitators to ensure they have booked for the event and informed us of any special requirements they may have.
I now have less than two weeks to prepare my welcome talk and the parallel session I am running. But have I forgotten anything, I wonder? Do let me know!